How to move your HunterLab LabScan XE


FAQ: "We will renovate our lab and need to move the LabScan XE to another location for a few weeks. Just want to know after this temporary move, will the LabScan XE still be good to use without your calibration/PM?

Will the Standardization before the test is good enough to ensure the system is OK? Are there any other tests do you recommend to run after moving the LabScan XE before using?"

There is no problem on moving the LabScan XE. While Calibration/PM is a good annual service provided by HunterLab, it is not necessary to perform this to move your sensor.

Think of HunterLab optical instruments as being similar to a digital camera – not to be dropped but not fragile either. We move sensors in and out of our Demo lab all the time.

Many customers just power down and move the sensor; power up; standardize and begin making measurements.

Given that your pharma company is in a heavily regulated environment, below is the full OQ validation protocol for moving your sensor.

If you want to reduce the work a little, running the two diagnostic tests with a PASS rating after you move to the new location is the key operational qualification of instrument performance.

Here is a full description of how to move your sensor:

  1. With the instrument set up at its current place, run the Sensor/Diagnostics for the following diagnostic tests.
    • Short Term Repeatability on White Tile to verify the electronics are in good health.
    • Long Term Repeatability on the Green Tile to verify the photometric and wavelength performance of the entire optical path is the same as when last at factory.
  2. A PASS on both diagnostic tests affirms the instrument is operationally qualified as being in good working order.
  3. Close EasyMatch QC and power down the PC.
  4. Turn OFF the power to the sensor (black rocker switch just above the power cable at the back of the unit; Green LED at front of instrument will power OFF).
  5. Disconnect the communication cable from the PC (note which COM port it was plugged into).
  6. Disconnect the power cable from the wall.
  7. Move PC and sensor onto a cart and over to its new location.
  8. Set up PC and sensor on a hard, flat table and re-attach power cord and communication cable (plug into same COM port as before).
  9. Turn the sensor ON (will power up through start up motor tests and beep when ready; Green LED will be ON in front).
  10. Power up PC and start EasyMatch QC.
  11. The sensor should beep on startup but if it doesn’t (no display of sensor information on bottom of screen), then it means that it was not plugged into the same COM port as previous. Go to Sensor/Install-Configure to remove existing sensor and re-install. Sensor will beep on connection.
  12. With the instrument set up at its new location, run the Sensor/Diagnostics for the two diagnostic tests.
  13. A PASS on both diagnostic tests affirms that your instrument is operationally qualified for performance as previous.
  14. Standardize as normal and you are ready to make sample measurements.


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